PowerLunch+-+Guest

PowerLunch - Guest Implemented using Rugby Public School District Powerschool / PowerLunch database. Created: 06/17/2014 Revised: n/a

__Topic:__ How to Record Lunch purchases for GUESTS in PowerLunch system.
Guest lunches are purchased by someone other than a student, which are not reimbursed by the State of ND, thus special handling is required.

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 * 1) ==Create a GUEST LUNCH account in PowerSchool (__ONE TIME ONLY - New School__)==
 * Logon to PowerSchool
 * Select New Staff Entry (in School section)
 * First Name = Guest, Last Name = Lunch
 * Specify a unique ID (locate a school id that is not being used by teacher/staff)
 * Specify a unique school Lunch ID for Guest Lunch (Normally, this matches the id)
 * Submit
 * 1) ==Guest Lunch purchases==
 * When a Guest proceeds thru the lunch line, charge the lunch purchase to the Guest Lunch account created in Step 1.
 * 1) ==LUNCH Account Balance - Lunch Guest==
 * The Guest Account is for recording lunch purchases and is **NOT DESIGNED** to carry a lunch balance (positive or negative).
 * After the lunch period is over, and the Guest purchase(s) are recorded, lunch monies must be deposited into the guest account.

Cash/Check received for Lunch Guest purchase

 * PowerLunch
 * Specify Lunch Guest ID
 * Take Deposits
 * Specify Amount Received
 * Specify Cash OR Check
 * SUBMIT
 * Guest Lunch purchase is complete.

Transfer funds for Lunch Guest purchase

 * Pay for Guest Lunch using monies from student account. (i.e. Parent eats lunch with student)
 * PowerSchool
 * Select student (parent's child)
 * Select Lunch Transactions for student
 * Select NEW
 * Description: Guest Lunch (include additional info, if you desire)
 * Amount of Fee: Specify cost of Guest Lunch (Adult Guest/Teacher price)
 * Tender Type: Cash
 * SUBMIT
 * Complete the Accounting Transaction ...
 * PowerLunch
 * Take Deposits
 * Specify Lunch Guest ID
 * Specify Amount of Guest Lunch (Amount of Fee above)
 * Specify Cash
 * SUBMIT
 * If this was the only GUEST LUNCH purchase today, the Guest Lunch Account balance should be ZERO.

__NOTE__: If you generate transaction reports (Cash/Checks received/processed) after completing the transfer between student lunch account and Lunch Guest account, please note that NO ACTUAL CASH was exchanged, it was purely an accounting transaction (debit/credit).