PowerTeacher+-+Report+Card+K-5+Checklist

PowerTeacher - Prepare for Report Cards Implemented using Green Bay Diocese PowerSchool database. Created: 11/16/2011, ldf Revised: n/a

Please use this checklist to assist you in the steps required to prepare data for PowerSchool report cards.

** The last day of the trimester is xxxxx. ** ||   ||   ||
 * || ** Report Card Checklist **  ||  ** Frequency **  || ** Complet e** ||
 * 1. || Enter student’s grades in the appropriate gradebook. || ongoing ||  ||
 * 2. || ** 1st Trimester grades to be completemm/dd/yy –hh:mmPM. **
 * 3. || Review skills in each gradebook FINAL GRADES
 * These skills are to match the report card.
 * Please notify me if there are skills missing or they appear incorrect, so I can contact the GBDIOC PowerSchool administrator. || Anytime ||  ||
 * 4. || Rate **skills** for each student in gradebooks for __EACH SUBJECT__.


 * __HOW TO:__**
 * Open gradebook.
 * Select scoresheet.
 * Select Final Grades.
 * Select the appropriate trimester (T1, T2, or T3).
 * SKILLS (appear to the right of the student name)
 * Column 1 - Citizenship (ignore, not being used).
 * Column 2 – A darker shade of green/blue, skip this field for now.
 * Column 3 and beyond – Skills (lighter shade of green/blue).
 * Double click each skill (column) to view the skill and standard information.
 * The standard id assigned to each skill has a format of Ng.xx.##. The “g” reflects the grade level (i.e. K = kindergarten, 1 = 1st grade, etc).
 * Complete/review skills for the students’ grade level.
 * Right click on the desired skill for the student.
 * Select Grades option and choose the desired value.
 * / = Showing Improvement
 * - = Needs Improvement
 * N = Does not apply this trimester
 * + = Very Good
 * = Satisfactory || End of each trimester

This can be done ‘early’ as the standards are not available for online viewing by parents.

NOTE: The use of a null/blank for a standard will result in that standard not being included in a student’s historical grade. ||  || The instructional level is the last skill of math & reading gradebook..
 * 5. || Enter Instructional Level - **MATH and READING** (Literature) **only!**
 * 1 = Below grade level
 * 2 = At grade level
 * 3 = Above grade level || End of trimester

This can be done ‘early’, prior to end of term, as the standards are not available for online viewing by parents. ||  ||
 * 6. || Rate skills for each student for the **Work Study Skills and Personal Growth Categories**.

These skills are accessed using the **homeroom gradebook - section ATT**.

Follow the steps outlined in Step 4 above. __Please do not assign a “LETTER” GRADE to the Work Study Skills or Personal Growth categories__.

__ NOTE __ : The ATT gradebooks contain skills for ALL grade levels (Kindergarten thru 8th grade). Please see the skill numbering format below. Be sure to select the appropriate skill, otherwise the data will not appear on the report card.

__ Skill Format/Numbering __ : Nx.PD.# (x = reflects grade level, PD = Personal Development, # = number) Nx.WS.# (x = reflects grade level, WS = Work Study Skills, # = number) || End of each trimester

This can be done ‘early’, prior to end of term, as the standards are not available for online viewing by parents. ||  ||
 * 7. || Provide a comment per student, if applicable.

Teacher comments are formatted on the printed report card using the Homeroom (attendance) gradebook.

__ Grades K-5 __ : Select your homeroom gradebook - section ATT.

__ Encores __ : If you wish to add a comment to a student, please coordinate with the student’s homeroom teacher.


 * __HOW TO:__** Open gradebook. Select **Scoresheet,** Select **Final Grades**. Select student. Right click on student’s (final grade/%/points). Select **Show Score Inspector**. Select **Comment tab.**
 * In the comment box, type **//Trimester n://**
 * Scroll through the comments currently available. It has been requested that only PowerSchool comments available be used.
 * Double click to select and insert the desired comment.

__ Note: __ The Green Bay Diocesan universal report card will only include the comments for the current trimester. || End of each trimester ||  ||
 * 8. || Enter student’s Final Grade.

After all assignments have been entered and the scoresheet is complete for the students, **__a final grade must be entered__**.


 * IMPORTANT:** If a grade is not entered in this field, a grade will not appear for the subject on the report card.

Open gradebook. Select **Scoresheet.** Select **Final Grades**. Select student.
 * HOW TO: **
 * SKILLS (appear to the right of the student name)
 * Column 1 - Citizenship (ignore, not being used).
 * Column 2 – Record the student’s FINAL trimester grade.
 * Right click on the skill field.
 * Select Grades option and choose the desired value.

The grade chosen should match the letter grade appearing next to the student name that was calculated from their assignments.


 * __ Please note __**** : ** If you change assignment scores AFTER you have entered the Final Grades, the Final Grade will not change unless you modify. The calculated grade from assignments will reflect the changed grades.


 * __ Special Note __** : If the FINAL GRADE entered does not match what has been calculated during the trimester, be prepared for questions from parents! || When all grades are done! ||  ||