PowerLunch+-+Free+&+Reduced

PowerLunch - Free & Reduced Meals


 * ==Set Free & Reduced Eligibility Levels==
 * Select PowerLunch (Selection Meal Program Eligibility)
 * Meal Program Administration Section: Select Eligibility Levels
 * **NOTE**: These income levels are updated with the annual (summer) PowerSchool software update. Review the eligibility levels to ensure they match the information for the current school year on the WI DPI website.
 * If the eligibility levels require modification, please perform the following steps.
 * Obtain monthly income levels for household size(s) for the current school year.
 * Specify maximum income for free lunch for household size(s)
 * Specify maximum income for reduced lunch for household size(s)
 * ==Child(ren) Eligible for Free or Reduced Lunch?==
 * Families must apply for Free/Reduced lunch annually. Paperwork submitted for the prior school year is used until new paperwork is submitted or for 30 calendar days (i.e. October 1).
 * Families are also eligible for Free Lunch with the WI DPI Direct Certification program. /
 * As of July 1, 2011, Direct Certification is required a __minimum__of 3 times per school year.
 * At beginning of school year
 * Three months after initial effort
 * Six months after initial effort
 * The intent is to facilitate the identification of students who may be eligible for free meals throughout the school year, thereby promoting access to meal benefits for those in need.
 * Families are eligible to apply for Free/Reduced lunch throughout the school year due to any change in family income.
 * ==Determine Eligibility using PowerLunch==
 * If a family has submitted __Free/Reduced paperwork__, please use PowerLunch to determine eligibility.
 * Select PowerLunch
 * Select Meal Program Eligibility
 * Evaluate Student(s): Enter last name of the student
 * Specify an application number (this will most likely be MANUALLY assigned at the school. Use a unique number and record with paperwork submitted by family).
 * Press Submit.
 * Select student(s) for the Free/Reduced application
 * Specify the number in the household
 * Specify the monthly income (you may need to calculate this amount based on information provided by the applicant).
 * OPTION = Standard Evaluation
 * A letter will be displayed indicating student eligibility for Free/Reduced lunch.
 * It is required a letter be sent to each applicant indicating their eligibility or denial.
 * NOTE: This letter is customized for ACES school system. Please do not print or mail.
 * OPTION = Direct Certification - FREE
 * Do NOT use this option. It implies you are using Direct Certification and the student is eligible for FREE lunch. However, this choice indicates these students do not eat lunch and will not be counted in the eligibility counts for PowerLunch reports.
 * This process changes the lunch status for the student(s) based on the information supplied.


 * If a family qualifies for FREE lunch based on the __WI DPI Direct Certification process__, please modify the student's lunch status to Free (F). See below.


 * ==How to manually change a student's PowerSchool Lunch Status==
 * If a student received FREE or REDUCED lunch for the prior school year AND does __not__ qualify for the current school year, their lunch status must be changed to Full Pay. NOTE: This must be performed manually by the Food Service Director.
 * If a student has been identified as FREE lunch due to WI Direct Certification, the Food Service Director must specify a lunch status of Free (see details below).


 * Select Student
 * Select LUNCH
 * __Lunch status__: Select desired field from drop down
 * Full-Pay (P) - default
 * Reduced (R)
 * Free (F)
 * The application id is pre-filled from the Meal Program Eligibility performed above.
 * If student is eligible for FREE lunch due to WI Direct Certification, specify application id = WIDC or value of your choice.

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 * ==__Quick Search__: Students with FREE lunch status.==
 * Specify lunchstatus=F
 * ==__Quick Search__: Students with FREE lunch status, NOT Direct Certification by State or Wisconsin.==
 * Specify lunchstatus=F
 * Search list of FREE lunch students: Specify &lunchapplicno#WIDC
 * Seach results (students) are FREE lunch students determined by paperwork submitted by families.
 * ==__Quick Search__: Students with FREE lunch status, Direct Certification by State or Wisconsin.==
 * Specify lunchstatus=F
 * Search list of FREE lunch students: Specify &lunchapplicno=WIDC
 * Seach results (students) are FREE lunch students identified by WI State Direct Certification
 * ==__Quick Search__: Students with REDUCED lunch status.==
 * Specify lunchstatus=R
 * ==Free/Reduced Lunch - Parent Notices==
 * The State of Wisconsin requires free/reduced lunch notices to be provided to families who have applied for free/reduced lunch __or__ qualify for free lunch due to Direct Certification.
 * Use the applicable Quick Search to obtain list of students (see above)
 * Print Report for selected students -- some current examples available are:
 * i.e. UCS Lunch - Free, UCS Lunch - DCF, UCS Lunch - Reduced
 * i.e. OLOL Lunch - WI Direct Certification Notice, OLOL Lunch Approval Notice - Free
 * ==How to modify previous lunch purchases==
 * If a student was eligible for Free/Reduced meals or is no longer eligible, you may need to modify some recent purchases.
 * Select Power Lunch
 * Search for desired students
 * Select PowerLunch
 * Select Manager Screen
 * Select Change Previous Meals
 * Select specific student
 * Specify range of dates for which meal types should be changed
 * Specify meal type to be used (Full Pay/P, Reduced/R or Free/F)
 * Press Submit
 * Prior purchases will be changed to the desired meal type and account balances will be modified due to the change in price.