Email+-+Basics

Email Implemented by Green Bay Area Catholic Education (GRACE) Created: August 2011, ldf Revised:

Welcome to GRACE and a common email system - Google Apps for Education!

An education domain for GRACE was registered with Google to provide a common interface, web access and a common identity for all employees of the GRACE school system. The implementation of Google Apps for Education is currently defined for faculty/staff use only.

EMAIL Address
Your email address will be the format of:
 * flastname@gracesystem.org
 * first letter of your first name, followed by your last name

In the event there is already another employee of GRACE with this email address, your email address will be:
 * filastname@gracesystem.org
 * first two letters of your first name, followed by your last name

School Correspondence
Per direction of GRACE president, Allan Patak, all professional communication regarding your school are to be done using the @gracesystem.org email account. This is a legal requirement.

How to Access your Google Email Account

 * Select the internet browser of your choice (Internet Explorer, Mozilla Firefox or Google Chrome)
 * Specify URL: www.google.com
 * Select Sign In in the upper right hand corner
 * Specify your @gracesystem email address
 * Specify the email password that you were provided.
 * After successful logon, select MAIL from the toolbar located on the top of screen.

Getting Started with your Google Email Account

 * Upon setup and logon of your Google Email account, you will receive two introductory emails.
 * Get Started with Gmail will describe some of the basic terminology.
 * __Folders__ - If you were previously an Outlook user, you may be familiar with organizing your emails into folders (much like organizing your documents on your computer). This concept still exists in Google Email, however, is referred to as **labels.**
 * __Labels__ - The Google Email account is defined with a default set of labels (aka folders), followup, misc, priority. You may create additional labels to suit your needs. What makes a label different than a folder? A label allows you to organize your email in several categories for easy reference. This link provides you the step-by-step process for setup and use of labels. How to Organize and Categorize Messages
 * __Conversation Email__ - This feature of email may be a bit different than what you are used to, but it immediately provides a more organized inbox when emails are exchanged regarding a particular subject. Email exchanges are 'stacked' and allow you easy access and reference.
 * Labels/Folders:
 * Inbox - Messages received
 * Starred - Messages flagged by sender as important
 * Sent Email - Review messages previously sent
 * Drafts - Messages in-process and not yet sent
 * Spam - Messages identified as SPAM
 * Trash - Messages you have flagged as deleted. Messages flagged as deleted will be available for 30 days, before being permanently deleted.
 * GMAIL space __limit__ - Your Google Email Account has been allocated 25,600 MB disk space. Please note when this limit is reached, email service will be impacted. Please monitor your account to prevent any interruption in your email service.

Google Email Settings
We recommend you __review__ your school email settings.

How to Access the Google Email Settings?
 * Select the GEAR in the top right corner of the screen.
 * Select Mail Settings from the drop down menu

Add a professional signature to your Google Email account
 * Locate Signature section
 * Select the Signature radio button
 * Specify your signature information (an example)
 * first/last name
 * position
 * site(s) where you are located
 * Contact information (address, phone number)
 * email address(s)
 * Any additional information desired
 * Save Changes

Are you a former Outlook User?
Need a little help getting started with Google Email? Check out this Google Email help document designed for former Outlook users (a 19 page PDF document to answer your questions). Outlook Users Welcome to Google Mail